QuickBooks Desktop Series
Rhonda Rosand, CPA and Advanced Certified QuickBooks ProAdvisor
All Courses are FREE!
Courses will be held in the
Community Room at Granite State College
Networking 8:30AM – 9AM
Course 9AM – 11AM
QuickBooks Set Up
Do It Right the 1st Time!
Whether you are starting from scratch or starting over, there is a right way and several wrong ways to set up a QuickBooks file. Learn how to do it right the first time and save yourself the headaches! Topics covered: accounts and items, users and permissions, customers/jobs/vendors, and class tracking.
Retail/Point of Sale
Cash Register to QuickBooks
Regardless if your business is running off a fancy Point of Sale system or a basic cash register, there is a method to entering the fine details. Learn how to get the data from your cash register to QuickBooks. Topics covered: point of sale/retail workflow, Z tapes and end of day reports, sales receipts and invoices, and items & mapping.
Job Costing – Estimates – Reports
Are you a residential or commercial contractor? Are you performing specialty services for your customers? If you answered yes to any of these questions, let us help ensure that you have a handle on your costs and know where you stand. Topics covered: customers/jobs, items and mapping, estimates and invoicing, and job costing reports.
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Thank you to our Sponsors:
Supported in part through funding by the Community Development Microenterprise Block Grant.
And Our Host:
Positive Pay is a service offered by banks that is designed to reduce fraudulent check-cashing against your account. If you are writing checks on your bank account (as opposed to using ACH transactions), then the positive pay service, which usually has an extra charge, may be beneficial.
When you activate positive pay, you must send a file of checks that you have written to the bank. The bank will not cash those checks against your account unless they match by check number, dollar amount, and account number. Your file may also include the date of the check and sometimes the payee. Some banks are also able to match payee, but not all of them, so be sure to ask about this.
If there is a mismatch among checks presented for payment, the check will be treated as an exception item and your company will be notified. A representative of your company will let the bank know whether to pay or exclude the exception check.
Positive pay helps to deter a couple of types of fraud:
- Checks where someone has changed the amount
- Stolen blank check stock, even if you don’t know about it being stolen
Positive pay is not designed to prevent the type of fraud that occurs when checks are written to a ghost vendor and erroneously approved by management.
If you use positive pay, you should separate the file creation process from the person who actually writes and/or signs the checks. This will give you better internal control.
The main challenge with positive pay is making sure the bank receives the file of checks before they are presented for payment, including any manual checks written. Another issue is the extra cost, although some banks offer this service at no extra charge.
For companies worried about check fraud, consider looking into positive pay with your local bank.
New I-9 Form Mandated After January 22, 2017
- Section 1 asks for “other last names used” rather than “other names used,” and streamlines certification for certain foreign nationals.
- The addition of prompts to ensure information is entered correctly.
- The ability to enter multiple preparers and translators.
- A dedicated area for including additional information rather than having to add it in the margins.
- A supplemental page for the preparer/translator.
Are you ready for 2017 to be even better than 2016? If so, take a few minutes to reflect on the questions below and take action to set your 2017 profit plan.
Question 1: What were the three best business things about 2016?
No need to re-invent the wheel. If you knocked it out of the park in 2016, can you wash, rinse and repeat these tasks in 2017?
If you’re having trouble thinking of three things, here are some hints:
- What apps saved you time and money?
- Did you make some good hires?
- Did you let go of a bad hire or two?
- Was there a marketing campaign that really worked?
- Were there any events you went to that generated great ideas?
- Did you add or remove products and/or services?
- Did you buy new equipment or open a new location?
Summarize the three best things that happened in your business for 2016 and think about how you can repeat them to enhance your 2017.
Question 2: What were the three worst business things about 2016?
While we don’t want to dwell too much on our failures, we do want to learn from them. Think about the three things that are causing you to lose time, money or gain stress, and decide if you can make changes for 2017.
Question 3: What vision do you have for your business in 2017?
At the end of 2017, what has to have happened in order for you to have a successful year? Think in terms of metrics as well as intangibles, such as peace of mind and happiness.
Once you know your destination, the fun is in creating a roadmap to get you there.
Your 2017 Profit Plan
If your vision includes financial goals, then creating a profit plan is one way to measure your progress throughout 2017. Start by deciding how much profit you want to make in 2017. From there, you can compute your revenue goal and make a plan. Then you can add expenses to complete the budget. Here’s an example:
Let’s say you want to make $50,000 in profit for 2017. You can do that in a number of ways:
- Generate $500,000 in revenue and $450,000 in expenses.
- Generate $2 million in revenue and $1,950,000 in expenses.
- Generate $150,000 in revenue and $100,000 in expenses.
- And so forth.
From your profit number, you can create a revenue plan. A revenue should include how many items you need to sell. Like this:
|No. of units||Price||Revenue|
Once you have your revenue plan, you can fill in your estimated expenses.
You might be thinking that this sure sounds a lot like making a budget. And it is. But it’s far more fun to work on something called a profit plan than it is a budget. And if you need us to do the number-crunching part, please feel free to reach out any time.
Here’s to a very happy and prosperous 2017.