Nobody likes, them, but sometimes it happens. This is how you record it in QuickBooks if this happens to you.

Learn How to Record a Bounced Check From a Customer in QuickBooks® with Rhonda Rosand, CPA and QuickBooks® ProAdvisor from New Business Directions, LLC

If you want to swap services with a vendor or customer, great! But did you know barter transactions are taxable, and they need to be recorded on your books. Here’s a video from Rhonda on exactly how to record barter transactions: https://www.youtube.com/watch?v=iOAaOrojGhI

Learn How to Use the Same Name on Different Lists in QuickBooks with Rhonda Rosand, CPA of New Business Directions, LLC.

Learn How to Use the Same Name on Different Lists in QuickBooks with Rhonda Rosand, CPA of New Business Directions, LLC.

Learn How To Add & Edit Multiple List Entries in QuickBooks with Rhonda Rosand CPA and Advanced Certified QuickBooks ProAdvisor

Have a receivable you can’t collect on? Learn how to write off a bad debt in QuickBooks with Rhonda Rosand, CPA, Advanced Certified QuickBooks Proadvisor of New Business Directions, LLC.

If you want to create more revenues in your business, you need to create more transactions. Run these figures with your business to see how you can generate more revenue. Learn How Revenues Are Transactional with Rhonda Rosand, CPA, and Advanced Certified QuickBooks® Pro Advisor of New Business Directions, LLC.

QuickBooks is made up of Lists. The most important list in QuickBooks is the Chart of Accounts; it creates the framework for your financial reports from your Balance Sheet to your Profit and Loss statement and your statement of cash flows. It also creates the infrastructure for your budgets or revenue plan.

Learn about the Chart of Accounts in QuickBooks with Rhonda Rosand, CPA or New Business Directions, LLC.

 

 

Each January we rush around to gather tax information on the independent  contractors we paid in the prior year in order to send them a 1099. Here are some basic tips for making it easier and less hurried in your year-end preparations.

Get Them Now:

Form 1099

Form W-9

A link to the IRS’s instructions for 2018 can be found here.

Form W-9

As a trade or business, you are required to obtain a Form W-9 from your independent contractors before you pay them, better yet – before they do any work for you. This is regardless of how much money you pay them. This form will give you the name, business name, address, entity type and taxpayer identification number.

Who Needs a 1099?

Service Providers – Anyone you pay in the course of your trade or business for services rendered. This includes Accountants, Consultants, Architects, Engineers, Designers, Contractors, Plumbers, Electricians, Installers, Landscapers, Snow Removal companies, Cleaning companies, the Auto Repair technician, Entertainers – anyone who performs a service or casual labor for your business who is not your employee.

Rents – If your business pays rent for office space or land or equipment, you are required to send the recipient a 1099 for the amount of rent you have paid them.

Exclusions – Sole proprietorships, partnerships and LLC’s that are taxed as sole proprietors and/or partnerships receive a 1099. You are not required to send 1099’s to a Corporation or a Tax Exempt entity. The Form W-9 will provide information regarding the entity type.

Threshold – Send to recipients to whom you have paid $600 or more during the calendar year.

Using the QuickBooks® 1099 Wizard

QuickBooks® has a 1099 Wizard to create accurate 1099 and 1096 forms. It allows you to review and edit your vendors, set up account mapping preferences, run a summary report to review data, and print 1099 and 1096 forms.

Note: QuickBooks® is only capable of preparing 1099-MISC. If you need to prepare other types of 1099’s (e.g. 1099-INT, 1099-DIV), you will need to do so outside of QuickBooks®.   

Deadline

For 2018, if you are reporting Non Employee Compensation in Box 7, you are required to file on or before January 31, 2019 to both the recipients and to the Internal Revenue Service.

Note: This is only basic information and is not intended to be all-inclusive. There are many other types of filing requirements for the Form 1099. We have only addressed the most common ones. As always, if you have questions regarding any of our QuickBooks® tips, please feel free to call for further clarification.

New Business Directions, LLC specializes in QuickBooks® set up, clean up, consulting and training services, coaching small business owners and providing innovative business solutions.

This article of QuickBooks Tips and Tricks was based on the 2018 version of QuickBooks®.

The Mt. Washington Valley Economic Council

FALL 2018 

QuickBooks® Desktop Boot Camps

with Rhonda Rosand, CPA – Advanced Certified QuickBooks® ProAdvisor

 

Session #1 QuickBooks® Set Up – Do It Right the First Time

 Tuesday, October 2nd, 2018, 9 AM -11 AM

Whether you are starting from scratch or starting over, there is a right way and several wrong ways to set up a QuickBooks® file.  Learn how to do it right the first time. 

Avoid some of the common mistakes we see people make.

QuickBooks® Solutions

Accounts and Items

Users and Permissions

Customers/Jobs/Vendors

Class Tracking

Common Pitfalls

 

Session #2 Customizing Forms and Templates and QuickBooks® Reports

Tuesday, October 16th, 2018, 9 AM – 11 AM

Learn how to customize forms and templates and create QuickBooks® reports that are useful management tools for your business.  Understand the difference between profits and cash.

Customize Forms and Templates

QuickBooks Reports

Revenue Planning

Cash Flow Management

 

Session #3 Accountants Only…

Tuesday, October 23rd, 2018, 9 AM-NOON

This is a session designed exclusively for tax preparers, enrolled agents and accountants.  We will cover advanced level topics to help you streamline the process and best practices for troubleshooting your client QuickBooks® file during this busy tax season.

What’s New in QuickBooks® 2019

In Product Demonstration of Features

Client Data Review and Accountant Toolbox

Common Issues and Troubleshooting

Hosting Platforms

3rd Applications

 

Courses are $35 each and held in the Community Room at Granite State College-Conway.

To register please call Susie at (603) 447-6622, email susie@mwvec.com, or register online.


QuickBooks 2016
offers some new features that we are excited to share with our fellow accounting professionals. Batch Delete/Void Transactions and enhanced Statement Writer Support are two of the latest features available to Accountants only. Sorting on Item Custom Fields and Auto Copy Ship to Addresses are features only available in Premier (including Accountant) and Enterprise versions of the software.

Batch Delete/Void Transactions
We are cautiously excited about this new feature as it could prove to be quite dangerous in the wrong hands. Fortunately, Intuit realized that and only made the tool available in the Accountant and Enterprise versions of the software and in the Accountant Toolbox in the Pro and Premier versions.

It works for Invoices, Bill and Check transactions, but not for Credit Cards Charges or Deposits, at this time. It is also not available for Payroll or Sales Tax Transactions. The columns can be sorted by Entered Date, Modified Date or Transaction Date as well as by Payee, Type, Number, Account or Amount.

Any other transactions that are linked to the transaction to be voided/deleted are highlighted for you to be aware and to address them as well, if need be. For example, voiding a Bill-Check does not void the related Bill.

Batch Void Delete Snipit
I am hopeful that Intuit will improve this feature and add the ability to work with Credit Card Charges, as I have seen many occasions where these were imported to the wrong account or even twice to the same account. As with any tool of this nature, we recommend a backup before and to Void instead of Delete.

Statement Writer Support for Microsoft Office
I do not prepare financial statements, but for those who do and for those who use the QuickBooks Statement Writer, it is essential to have the integration with Microsoft Word and Excel. With QuickBooks 2016, we have this integration with the Accountant and Enterprise versions of the software. However, we still do not have support for the cloud-based Microsoft Office 365.

Sorting on Item Custom Fields
In prior versions, we had the ability to sort on the Customer and Vendor Custom Fields, but not on the Items Custom Fields – those fields were mostly notational and not very reportable.

In QuickBooks 2016 Premier, Accountant, and Enterprise, Intuit introduced this feature which will allow sorting on Inventory Valuation and Inventory Stock Status reports as well as the Inventory Price List. This will save countless hours of exporting to Excel and creating Pivot Tables to gather the required information.

Item Report Sort Snipit
Auto Copy Ship to Addresses

For Contractors and Retailers who order materials or goods to be shipped directly to the job site or customer, QuickBooks 2016 – Premier, Accountant and Enterprise, has the ability to populate the Customer address in the Ship To Address directly from an Estimate or Sales Order, simply by selecting the Drop Ship to Customer checkbox when creating a Purchase Order.

Drop Ship Snipit